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  SRP-USA/Canada: P.O. Box 2067 * Lowell, MA 01851 * info@srpusa.org * www.srpusa.org

 

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THE SRP-USA/CANADA ELECTION COMMITTEE PROCEDURES

October 1, 2008

Declaration:
Candidates must obtain from, and submit an application with a one [1] page of a biographical statement; two [2] pages of principles and issues for which the candidates stand for. In addition, the candidates must submit a copy of a verification of enrollment with SRP-USA/Canada such as a copy of a photo membership card to the SRP-USA/Canada Election Committee Executive Office prior to having the candidates’ names placed on the ballot. Candidates must also file a Declaration of Candidacy made and subscribed to under oath and shall state that the person filing the Declaration is announcing his candidacy for the office stated therein, that he/she is eligible for said office, sex, gender, age, marital status, place and date of birth, his national-citizenship, whether natural- born or naturalized; the registered political party to which he/she belongs; if married, the full name of the spouse; his legal residence, giving the exact address, his profession or occupation or employment; that he/she will support and defend the Constitution and Bylaws of the SRP-USA/Canada and will maintain true faith and allegiance thereto; that he will obey the laws, orders, decrees, resolution, rules and regulations promulgated and that the facts stated in the certificate are true and correct of his own personal knowledge.

CANDIDATE QUALIFICATIONS AND RELATED MATTERS:
All candidates must agree to abide by the SRP-USA/Canada Election Committee rules to become eligible to be on the election ballot. The SRP-USA/Canada Election Committee shall place on the ballot the name and position sought of any and/or all properly declared candidates who meet the filing deadline. A declaration of candidacy requires filing and submits to the SRP-USA/Canada Election Committee Executive Office at 7157 Ridge Glen Ct. Jacksonville, Florida, 32216.

A qualified candidate may withdraw his/her candidacy at any time by sending a written statement by certified mail-return receipt request to the SRP-USA/Canada Election Committee before the unofficial results are posted by the SRP USA-Canada Election Committee on Election Day.

ELECTION PROCEDURES:
The candidates polling more than 50% of the overall vote in the SRP-USA/Canada Election shall be declared as the elected President of the SRP-USA/Canada for the term of 2009-2010. The candidates polling less than 50% of the vote in the SRP-USA/Canada Election shall NOT be elected as the President of SRP-USA/Canada for the term of 2009-2010. If the candidates polling are tied at 50%, the SRP-USA/Canada Election Committee shall hold an executive meeting and review all relevant information. The SRP-USA/Canada Election Committee shall release a final written decision within one[1] week to candidates and the general members by e-mail and/or post it on SRP-USA/Canada website as to who shall be the elected President of SRP- USA/Canada for the term of 2009-2010. In order to arbitrate the verdict, the SRP USA/Canada Election Committee shall refer to the SRP-USA/Canada Constitution and Bylaws Section 3.1.1 and sub-section 3.1.1.1-3.1.1.4, Section 3.1.2 and sub-section 3.1.2.1-3.1.2.5, and/or [if needed to] insert additional recourses to determine the elected President of SRP-USA/Canada for the term of 2009-2010.

Candidates:

  • All candidates must sign a Declaration of Candidacy form PRIOR to submitting their application of candidacy;
  • All candidates shall qualify according to, and subscribing in the SRP-USA/Canada Constitution and Bylaws, Section 3.1.1 and Sub-Section 3.1.1.1-3.1.1.4;
  • All candidates must be file and submit all required documents and forms including biography form at least two [2] weeks PRIOR to October 16, 2008 to the SRP-USA/Canada Election Committee’s Executive Office.
  • The candidates must send all required documents and/or forms in a closed/sealed envelop by certified mail-return receipt request to the SRP-USA/Canada Election Committee Executive Office at 7157 Ridge glen Ct. Jacksonville, Florida, 32216, before the deadline set forth by the SRP-USA/Canada Election Committee on October 16, 2008 by 5:00 pm EST.; (No Application will be accepted after October 16, 2008)
  • Each candidate shall be personally responsible for the entirety of his/her campaign and all deadlines set forth in the election packet;
  • No candidate shall be allowed to run for the SRP-USA/Canada office of Presidency if he/she is NOT a member of SRP-USA/Canada.
  • No candidate shall be allowed to run for the SRP-USA/Canada office of Presidency if he/she opposes and/or NOT upholds the principles and issues that carried out in the best interests of the people and nation of Cambodia;
  • A candidate wishing to withdraw their Declaration of Candidacy may do so at any time in writing, by submitting it to the SRP-USA/Canada Election Committee Chairman, Mr. Seng Hor. This may include an e-mail, to the SRP-USA/Canada Election Committee Chairman at mrshor@comcast.net. After a withdrawal has been received by the SRP-USA/Canada Election Committee Chairman, the candidate may not be reinstated;

After the filing deadline, if there are NO qualified candidates for the SRP-USA/Canada Presidency, the SRP-USA/Canada Election Committee shall reserve the right to reinstate, and extend the duties and responsibilities of Mr. Kimly Chea for the next mandated terms.

Campaign Rules:

General:

  • Campaigning shall be restricted to the SRP-USA/Canada grounds and by emails and/or off emails. Campaigning overseas is prohibited;
  • Establishing a campaign platform;
  • The preparation of campaign materials;
  • Arranging campaign strategy;

Publicity:

  • Specified campaign materials can be displayed starting the Monday, October 3, 2008 at 7:00 a.m. A candidate may distribute materials to the SRP-USA/Canada general members by emails and/or mails prior to the election. Any public display of such material prior to the above stated time is prohibited. (Materials shall include one [1] page of biographical statement, backgrounds and two [2] pages of principles and issues for which the candidates stand for, and a copy of a photo membership card.)
  • Any unusual devices employed for campaigning must be declared in writing by the candidate and approved writing by the SRP-USA/Canada Election Committee PRIOR to usage.
  • The SRP USA-Canada Election committee members shall not be allowed to wear campaign materials or endorse any candidate while on the job.
  • The official receiving the ballots will ensure that the ballots received are secured in a locked location until they are counted on the final day of the election. All ballots must be recorded; kept and maintained on files at, and by the SRP-USA/Canada Election Committee in order to ensure that all ballots are counted on the final day of election.
  • The SRP-USA/Canada Election Committee will announce the election results on November, 2008 to the candidates and general members through email, press release, and SRP-USA/Canada web site.
  • Candidates may request a recount, after the declaration of the results, by petition to the SRP-USA/Canada Election Committee within two [2] consecutive days after the announcement of the election results and the SRP-USA/Canada Election Committee shall order a recount upon its own motion. In the event that results are confirmed by 3 out of 5 counts conducted then no further recounts may be requested.

Campaign Spending:

  • The candidates shall responsible for their own expenditures for their campaigning materials.

General Election:

  • The names of the two candidates on the ballot receiving the greatest number of votes shall be placed on the final ballot. In any regular Final Election and any special election (referred to the SRP-USA/Canada National Council the final verdict to determine the elected President of the SRP- USA/Canada), the candidate who has the greatest number of votes shall be declared as the President of the SRP-USA/Canada.

Ballots:

  • Announcing Candidates to be placed on a ballot on October 21, 2008.
  • The names of all candidates for the office shall be placed on the ballot. All names on the ballot will be full legal, given names. Placement of names shall be determined by random selection. All unopposed candidates will be last on the ballot.
  • Ballots will be accessed via election website.
  • SRP-USA/Canada Presidential campaign shall start…from the time in which Candidates have submitted their completed required materials to the SRP-USA/Canada Election Committee’s Executive Office, and end on October 24, 2008.
  • Mailing ballots to eligible voters on October 29, 2008
  • (All ballots must receive by the SRP-USA/Canada Election Committee no later than November 8, 2008 by 5:00pm EST.)
  • Ballots close on November 10, 2008 at 5:00pm EST.

Voting:

  • SRP-USA/Canada National Council members and State/Provincial committees cast their votes

Counting Votes:

  • Votes shall be counted immediately following the closing of the polls, no later than 24 hours after the final closing of the polls. No ballots will be accepted after the published time of closing. The announcement of the election result shall be announced on November 17, 2008. GRIEVANCES, COMPLAINTS, AND VIOLATIONS:
    Grievances and complaints are written to reflect the rules of the SRP-USA/Canada Election Committee and the following rules shall govern the filing and processing of grievances regarding Election. For purposes of this section, “grievance” and “complaint” shall assume the same meaning.

    Filing of grievances
    The candidate must send a written grievance letter with a bullet points describing issues and/or concerns is sent to the SRP USA/Canada Election Committee. Make sure the grievance letter with bullet points describing the issues and/or concerns is sent to the SRP USA/Canada Election Committee no later than 10 days from November 10, 2008 or it may be disregarded. Make sure that when you send it in it is sent and addressed directly to the Chairman of the SRP USA/Canada Election Committee.

Review of grievances
After the grievance has been filed, The SRP-USA/Canada Election Committee shall collect any and all relevant information. Within three [3] days, the SRP-USA/Canada Election Committee shall hold an executive meeting. The SRP-USA/Canada Election Committee will review the available materials. After a preliminary review of the grievance and/or the SRP-USA/Canada Election Committee may allow the candidates making the grievance to present their case. The SRP-USA/Canada Election Committee shall send a result of a preliminary review and memorandum of a review to the candidates.

The SRP-USA/Canada Election Committee shall release a final decision to the candidates and general members thereafter. The SRP-USA/Canada Election Committee shall issue its written decision to candidates and the general members by email and/or post it on SRP-USA/Canada Web Site.: http://www.srpusa.org

 Seng Hor, SRP-USA/Canada National Election Committee Chairman

Postal address:
7157 Ridge Glen Ct.
Jacksonville, Florida, 32216

Tel. (904) 448-0622
Fax. (904) 448-0622
E-mail: mrshor@comcast.net